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Power Struggles 02/27/2009

Posted by TBoehm30 in ERP, PMO.
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The PMO exists and they are excited about the new role they will play in this large project. The ERP system will help define the future of the company and they know it. The executives are entirely behind the ERP project, knowing how important it is, and they helped define the PMO. Now it is time to announce to the company that the PMO exists, what it’s goals are, and ask for assistance from everybody in this new project.

The first week was spent re-working the announcement to better fit the desires of management. It was too long, so we took out quite a bit. We had to remove some text that may have prevented some of the politics that I know will follow. We watered down the responsibilities just a bit so as not to conflict with the responsibilities of the executives. Now the announcement is simple and to the point. But it still hasn’t been sent out. The second week was spent waiting for executives to get the announcement out.

I can appreciate the schedules of executives, they are obviously full. They’ve got a really bad economy to deal with and board meetings are looming. However, business does go on.

I think that the problem is that the PMO will be making decisions on process that are currently the responsibility of executives. I think that they worry the PMO looks like it is taking over the business. It may look like they get to make the new decisions that will drive the company.

OK, I can see that issue. However, the executives are not going to want to make the decisions necessary for process engineering in a large ERP project. Not only will they have no desire, but it doesn’t sound like they have the time. That is why we created a PMO.

My job next week will be to explain the purpose of the PMO and convince executives that it is time to announce it. We have fully documented the PMO charter, its goals and mission, as well as the functions and services it will perform. This documentation should be enough to show the executives that the PMO will not detract from their power. The PMO will work WITH them to make sure these decisions are done right.

An ERP project is huge, it covers multiple business units, multiple functionalities, and several departments. This is not something you want run by a single person, especially one who is already quite busy. A committee of people containing representatives from numerous affected stakehoulders is the way to go. They will be in a position to monitor what is going on as well as having the knowledge to make the right decisions. We have an official reporting plan to keep the executives in the loop.

I know that helping a company do the right thing means convincing people to help. Just convincing them idealogically is not enough; you then have to ask for their action. Even with executives you have to follow up with them to make sure that actions are performed. It means continually convincing them to follow-up on their decisions. For a technical person, this seems like just politics. However, it is very important to get the politics right, or it will kill the project.

For you executives out there who are sitting on their action commitments: It’s a global world out there and technology makes it happen.

PMO Announcement continued 02/21/2009

Posted by TBoehm30 in ERP.
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The original announcement was 3 paragraphs. It was pretty simple, but detailed in the explanations of what we are doing. The PMO group decided to add a paragraph explaining what ERP is all about. After considerable word-smithing, I sent it on to the CFO.

I suggested he send it from the CEO and himself to the leaders of the company so they could pass it on to their people. Nope – it’s too long.

Don’t the executives read anymore? Are they so busy that the details can’t make it into their head? I would think that leaders want to know what is going on in their company. If someone spent the time writing me an email explaining what is happening, I would want to read it.

No, we better not take that chance. We can only let the leaders know what is absolutely necessary for them to have. If that is the culture of the company, then I better follow their lead. I can’t change things overnight.

So, here I am changing 4 paragraphs (about 3/4 of a page) into 5-6 sentences. I have to make it simple enough to assure that it is read in full.

My objectives haven’t changed (Read previous entry). I still need to prevent the politics from people left out of the group; I also need to create the authority to make the decisions for the new ERP project. Only now I’ve got 5-6 sentences to do it. Wish me luck.